Office Manager / Administrative Coordinator

About the Position

Rizwan Transport & Trädgård AB is looking for a motivated, organized, and responsible Office Manager to oversee daily administrative operations, staff scheduling, transport coordination, and landscaping services.

The successful candidate will play a key role in ensuring smooth business operations and effective communication between management, employees, and customers.

Key Responsibilities

1. Staff Scheduling and Workforce Planning

• Prepare and manage employee work schedules.
• Coordinate landscaping teams and assign daily tasks.
• Monitor staff availability and workforce requirements.
• Ensure efficient allocation of personnel and resources.

2. Transport Management and Coordination

• Plan and coordinate daily transport operations.
• Organize driver schedules, vehicle assignments, and deliveries.
• Monitor transport activities and operational efficiency.
• Communicate with drivers and customers regarding assignments.

3. Office Administration

• Manage daily office operations and administrative procedures.
• Maintain company records, documentation, and customer information.
• Handle correspondence, emails, and telephone inquiries.
• Support management with administrative reporting and documentation.

4. Customer Service and Communication

• Maintain professional relationships with customers.
• Handle bookings, service requests, and customer inquiries.
• Coordinate communication between customers and operational teams.
• Follow up on completed assignments and customer satisfaction.

5. Business Operations and Reporting

• Monitor daily business activities and operational performance.
• Prepare administrative reports and work summaries.
• Assist management in improving business processes.
• Ensure effective coordination between transport and landscaping departments.

Qualifications and Requirements

• Previous experience in office administration, coordination, or management.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and responsibilities.
• Good computer skills, including Microsoft Office.
• Strong communication and customer service skills.
• Good command of Swedish; English language skills are an advantage.
• Ability to work independently and as part of a team.

Experience in the transport, logistics, landscaping, or service industry is considered an advantage.

Personal Qualities

We are looking for someone who is:

• Organized, reliable, and responsible.
• Proactive and solution-oriented.
• Flexible and able to handle changing priorities.
• Professional in communication with employees and customers.
• Capable of planning, coordinating, and supervising daily operations.

What We Offer

• A varied and responsible administrative position.
• Opportunities for professional development.
• Close collaboration with company management.
• An opportunity to contribute to the growth and development of the company.
• A dynamic working environment within the transport and landscaping sectors.

How to Apply